RULES
PASSED BY THE UNANIMOUS RESOLUTION OF THE MEMBERS WITH EFFECT FROM 1 JUNE 2013
(AS AMENDED ON 20 NOVEMBER 2013)
A. NAME AND ADDRESS
Article 1
1. An association is hereby established under the name ICOMOS Singapore Ltd, hereinafter referred to as ‘the Association’.
2. The official address of the Association shall be 50 East Coast Road #02-57 Roxy Square, Singapore 428769 or such place as the Executive Committee of the Association shall from time to time determine.
II. DEFINITIONS
3. (a) ‘ICOMOS; means the International Council on Monuments and Sites, constituted by the ICOMOS Statutes.
(b) ‘ICOMOS Statutes’ mean the Statutes adopted by the Fifth Annual General Meeting of ICOMOS on 22 May 1978, together with any statutes which the Annual General Meeting of ICOMOS has from time to time adopted in addition to, or substitution for, those Statutes.
(c) ‘Monument’ includes all structures (together with their pertinent fixtures and contents) which are of value from the historical, artistic, architectural, scientific, social, spiritual or ethnological point of view. This definition shall include works of monumental sculpture and painting, elements or structures of an archaeological nature, inscriptions, cave dwellings and all combinations of such features.
(b) ‘Site’ includes all topographical areas and landscapes, the works of people or the combined works of nature and of people including historic parks and gardens, which are of value from the historical, artistic, scientific, social, spiritual or ethnological point of view.
(c) ‘Group of buildings’ includes all groups of separate or connected buildings and their surroundings, whether urban or rural, which, because of their architecture, their homogeneity or their place in the landscape, are of value from the historical, artistic, scientific, social, spiritual or ethnological point of view.
(d) The terms ‘monument’, ‘site’, and ‘group of buildings’ shall not include:
i. Museum collections housed in monuments;
ii. Archaeological collections preserved in museums or exhibited at archaeological or historic site museums;
iii. Open air museums.
II. AIMS AND ACTIVITIES
Article 3
The aim of the Association shall be to further the conservation, protection, rehabilitation and enhancement of monuments, groups of buildings and sites, at the national and international levels.
Article 4
1. At the national level, the Association shall establish and carry out its own programme of activities, in accordance with the aims and activities of ICOMOS. It shall implement the decisions of the ICOMOS Annual General Meeting and the programmes proposed by the Advisory and Executive Committees of ICOMOS.
2. Generally, the Association shall serve as a forum for discussion and for the exchange of information, nationally and internationally, on matters of principle and of technical, legal and administrative practice, affecting the conservation, restoration, rehabilitation and enhancement of monuments, groups of buildings and sites.
III. Membership
Article 5 – Eligibility
1. The Association shall comprise all members of ICOMOS residing in Singapore, including Individual, Institutional, Sustaining and Honorary Members.
2. ICOMOS membership shall be granted to any duly qualified individual or institution, in accordance with Article 6(a) of the ICOMOS statutes.
3. Any individual or institution wishing to become a member of ICOMOS shall complete an application form and forward it to the President of the Association for approval. Upon notification from the President of acceptance of his, her or its application, he, she or it shall pay membership dues, the annual amount of which shall be set in accordance with Article 9 below.
Article 6 – Members’ Rights & Obligations
1. In exchange for payment of dues, each member shall receive an ICOMOS membership card, ICOMOS periodical publications and such other advantages as the Executive Committee of ICOMOS shall from time to time decide.
2. Each ICOMOS member shall be bound to comply with the Code of Ethics and Standards of Practice from time to time adopted by the Association which in turn are subject to ICOMOS International’s statutes and Ethical Commitment Statement.
3. Institutional Members shall designate a duly qualified individual to represent them in the Association.
Article 7 – Cessation of Membership
A member of ICOMOS shall cease to be a member:
(a) If he, she or it should resign at the end of a calendar year, after having given the Association written notice to that effect three months in advance, and after having paid his, hers or its dues for the current year.
(b) If he, she or it is formally struck off the register by the Annual General Meeting or Executive Committee of ICOMOS, or by resolution of the Executive Committee of the Association, for failure to comply with the Code of Ethics and Standards of Practice, for non-payment of dues or for any other valid cause.
IV. FINANCES
Article 8
The income of the Association shall derive from:
(a) membership dues,
(b) gifts and bequests,
(c) subventions,
(d) contracts for research and provision of services, other sources of income approved by the Executive Committee of the Association.
Article 9
1. The rate of membership dues for each category of members shall be set by the Annual General Meeting of the Association, having a regard for the rates set by the Executive Committee of ICOMOS and for the financial requirements of the National Association itself.
2. The Association will send to the International Secretariat in Paris, no later than the agreed date set by the Executive Committee of ICOMOS, the fraction of the membership fees due to the International Secretariat for the current year.
V. ADMINISTRATIVE STRUCTURE
Article 10
The administrative structure of the Association shall consist of the following:
(a) An Annual General Meeting
(b) An Executive Committee
(c) A President
(d) A Secretary
(e) A Treasurer
Article 11
The Annual General Meeting shall be the sovereign body of the Association. It shall consist of all the members of the Association.
VI. MEETINGS OF THE ASSOCIATION
Article 12
1. The Annual General Meeting of the Association shall consist of the members of the Association, individual, institutional, sustaining and honorary.
2. The Annual General Meeting shall:
(a) adopt its own rules of procedure;
(b) elect the President of the Association and members of the Executive Committee;
(c) approve the annual report and the accounts of the Association;
(d) set the rate of membership dues;
(e) assign the right to vote at ICOMOS General Assembly, within the numerical limits laid down in Article 6(b) of the ICOMOS Statutes;
(f) propose candidates for Honorary Membership of ICOMOS;
(g) ratify decisions of the Executive Committee; and
(h) oversee to the execution of the Association's programme.
Article 13 - Quorum
The quorum at the Annual General Meeting of the Association shall be one-fifth of the membership of the Association or represented by proxy. Should this quorum not be reached, the assembly shall be convened again, at the same place, one hour later and its decisions shall be valid whatever the number of members present.
Article 14 – Proxies
The proxy at Annual General Meetings must be in written form and be in the hands of the Secretary before the commencement of the meeting. No member shall hold more than five proxies.
Article 15 – Annual General Meetings
1. The Annual General Meeting shall be convened not later than 31 October in each year. The Secretary shall notify all members of the Association of the time and place of the meeting by email sent no less than 14 days prior to the date of the meeting. All members shall be entitled to attend the Annual General Meeting and to vote and to stand for office thereat. Institutional members shall designate a duly qualified individual to represent them at the Association's Annual General Meeting and vote thereat.
2. The President shall present to the meeting an annual report to members on the Association's activities, and the Treasurer shall present the annual audited accounts.
3. An extra-ordinary general meeting may be called at the request of at least half the number of members of the Association which shall be in writing to the Secretary of the Association. The summons shall be communicated to all other members in writing at least two weeks in advance.
Article 16 – Common Seal
The Common Seal of the Association shall be kept by the Secretary, and shall be affixed only by resolution of the Committee and in the presence of two members of the Committee, one of whom shall be the President or the Secretary.
VII. THE EXECUTIVE COMMITTEE
Article 17 – General Function
1. Between Annual General Meetings the Executive Committee shall be empowered to act on the Association's behalf.
2. The Executive Committee shall be responsible for the day-to-day operations of the Association, for the preparation and execution of the Association’s programme of activities, for the collection and transfer to ICOMOS of membership dues, for the recruitment of members and otherwise for promoting and achieving the aims and objects of the Association.
Article 18 – Composition
3. The Executive Committee shall consist of not more than 7 members elected from among the individual and institutional members of the Association at its Annual General Meeting.
4. A majority of the members of the Executive Committee shall be individual members. Representatives of institutional members shall have been duly designated by relevant bodies.
Article 19 – Meetings
The Executive Committee shall meet at least four times a year.
Article 20 – Elections
1. Nominations for the posts of President and the 6 other members of the Executive Committee shall be called for by the Secretary by circular posted to all members at least four weeks before the Annual general Meeting.
2. All nominations shall in writing and be in the hands of the Secretary at least two weeks before the Annual General Meeting.
3. Each nomination must be signed by the proposer and seconder both of whom must be members of the Association. Persons nominated for office shall consent to serve.
4. The President and members of the Executive Committee shall be elected by open vote at the Annual General Meeting.
5. If insufficient nominations are received for the position of President and/or Executive Committee at the time of the Annual General Meeting, those nominated shall be declared elected. Floor nominations will then called for the remaining positions. If the number of nominations from the floor exceeds the number of vacant positions, an election shall be held. Otherwise, those persons nominated will be declared elected. The proposer and seconder of any such nomination must be a member or a delegate for an Institutional Member.
6. Should the position of President, or a seat on the Executive Committee fall vacant prior to the next Annual general Meeting, the Executive Committee shall in the case of the President, and may in the case of a member of the Committee, elect a successor from among the members of the Association for the balance of the term of office of the previous occupant.
7. Members of the Executive Committee shall be elected for a term of two years. An office bearer – President, Vice-President, Secretary or Treasurer – may serve a maximum of two consecutive terms in that capacity in the Executive Committee.
Article 21 – Decisions of the Executive Committee
The decisions of the Executive Committee shall be taken by a majority vote of members present. The quorum of the Executive Committee shall be four members.
Article 22
The Executive Committee may by written instruction delegate its powers to one or several members of the Committee.
Article 23 – Duties of Officers
1. The President of the Association shall convene and preside over the meetings of the Annual General Meeting and of the Executive Committee, and shall draw up their agenda. The President shall be responsible for liaison between the Association and the governing bodies of ICOMOS.
2. The Secretary shall be responsible for the recording of meetings of the Annual General Meeting and the Executive Committee and decisions taken at such meetings.
3. The Treasurer shall be responsible for the accounts of the Association and an annual financial report of the accounts. He is also empowered to authorise payments on behalf of the Association.
VIII. ICOMOS ANNUAL GENERAL MEETING
Article 24
All members shall have the right to attend the Annual General Meeting of ICOMOS. However, the number of members entitled to vote at the Annual General Meeting shall be limited to seven. The names of those members entitled to vote shall be communicated to the ICOMOS Secretariat not less than one month before the Annual General Meeting. Any voting member may give a proxy to another member of his National Association; however, no members shall have more than 5 votes in addition to his or her own. A majority of the voting members of the Association shall be Individual members.
IX. WORKING GROUPS AND SUB-ASSOCIATIONS
Article 25
For the study of specific problems of a technical, scientific or professional nature, specialised working-groups or sub-committees may be appointed, on the proposal of the Executive Committee, from among the members of the Association. Their operations shall be approved by the Executive Committee. On occasion, non-members of the Association with relevant qualifications may be invited to take part in the work of such working groups or sub-committees.
X. AMENDMENTS
Article 26
These rules may only be amended at a meeting of the Annual General Meeting of the Association. Amendments will be carried by a simple majority. Any proposed amendment to the Rules shall be communicated to members at least two weeks in advance. Any amendment shall be subject to ratification by the Executive Committee of ICOMOS.
XI. DISSOLUTION
Article 27
The decision to dissolve the Association may be taken only by the Annual General Meeting of the Association, by a majority of three-quarters of votes cast, and shall be subject to ratification by the Executive Committee of ICOMOS.
Article 28
In the event of dissolution of the Association, its assets shall be transferred to an appropriate cultural organisation or charity as determined by the General Meeting of the Association, within twelve months, subject to the previous approval by the Executive Committee of ICOMOS.
••• E N D •••
(AS AMENDED ON 20 NOVEMBER 2013)
A. NAME AND ADDRESS
Article 1
1. An association is hereby established under the name ICOMOS Singapore Ltd, hereinafter referred to as ‘the Association’.
2. The official address of the Association shall be 50 East Coast Road #02-57 Roxy Square, Singapore 428769 or such place as the Executive Committee of the Association shall from time to time determine.
II. DEFINITIONS
3. (a) ‘ICOMOS; means the International Council on Monuments and Sites, constituted by the ICOMOS Statutes.
(b) ‘ICOMOS Statutes’ mean the Statutes adopted by the Fifth Annual General Meeting of ICOMOS on 22 May 1978, together with any statutes which the Annual General Meeting of ICOMOS has from time to time adopted in addition to, or substitution for, those Statutes.
(c) ‘Monument’ includes all structures (together with their pertinent fixtures and contents) which are of value from the historical, artistic, architectural, scientific, social, spiritual or ethnological point of view. This definition shall include works of monumental sculpture and painting, elements or structures of an archaeological nature, inscriptions, cave dwellings and all combinations of such features.
(b) ‘Site’ includes all topographical areas and landscapes, the works of people or the combined works of nature and of people including historic parks and gardens, which are of value from the historical, artistic, scientific, social, spiritual or ethnological point of view.
(c) ‘Group of buildings’ includes all groups of separate or connected buildings and their surroundings, whether urban or rural, which, because of their architecture, their homogeneity or their place in the landscape, are of value from the historical, artistic, scientific, social, spiritual or ethnological point of view.
(d) The terms ‘monument’, ‘site’, and ‘group of buildings’ shall not include:
i. Museum collections housed in monuments;
ii. Archaeological collections preserved in museums or exhibited at archaeological or historic site museums;
iii. Open air museums.
II. AIMS AND ACTIVITIES
Article 3
The aim of the Association shall be to further the conservation, protection, rehabilitation and enhancement of monuments, groups of buildings and sites, at the national and international levels.
Article 4
1. At the national level, the Association shall establish and carry out its own programme of activities, in accordance with the aims and activities of ICOMOS. It shall implement the decisions of the ICOMOS Annual General Meeting and the programmes proposed by the Advisory and Executive Committees of ICOMOS.
2. Generally, the Association shall serve as a forum for discussion and for the exchange of information, nationally and internationally, on matters of principle and of technical, legal and administrative practice, affecting the conservation, restoration, rehabilitation and enhancement of monuments, groups of buildings and sites.
III. Membership
Article 5 – Eligibility
1. The Association shall comprise all members of ICOMOS residing in Singapore, including Individual, Institutional, Sustaining and Honorary Members.
2. ICOMOS membership shall be granted to any duly qualified individual or institution, in accordance with Article 6(a) of the ICOMOS statutes.
3. Any individual or institution wishing to become a member of ICOMOS shall complete an application form and forward it to the President of the Association for approval. Upon notification from the President of acceptance of his, her or its application, he, she or it shall pay membership dues, the annual amount of which shall be set in accordance with Article 9 below.
Article 6 – Members’ Rights & Obligations
1. In exchange for payment of dues, each member shall receive an ICOMOS membership card, ICOMOS periodical publications and such other advantages as the Executive Committee of ICOMOS shall from time to time decide.
2. Each ICOMOS member shall be bound to comply with the Code of Ethics and Standards of Practice from time to time adopted by the Association which in turn are subject to ICOMOS International’s statutes and Ethical Commitment Statement.
3. Institutional Members shall designate a duly qualified individual to represent them in the Association.
Article 7 – Cessation of Membership
A member of ICOMOS shall cease to be a member:
(a) If he, she or it should resign at the end of a calendar year, after having given the Association written notice to that effect three months in advance, and after having paid his, hers or its dues for the current year.
(b) If he, she or it is formally struck off the register by the Annual General Meeting or Executive Committee of ICOMOS, or by resolution of the Executive Committee of the Association, for failure to comply with the Code of Ethics and Standards of Practice, for non-payment of dues or for any other valid cause.
IV. FINANCES
Article 8
The income of the Association shall derive from:
(a) membership dues,
(b) gifts and bequests,
(c) subventions,
(d) contracts for research and provision of services, other sources of income approved by the Executive Committee of the Association.
Article 9
1. The rate of membership dues for each category of members shall be set by the Annual General Meeting of the Association, having a regard for the rates set by the Executive Committee of ICOMOS and for the financial requirements of the National Association itself.
2. The Association will send to the International Secretariat in Paris, no later than the agreed date set by the Executive Committee of ICOMOS, the fraction of the membership fees due to the International Secretariat for the current year.
V. ADMINISTRATIVE STRUCTURE
Article 10
The administrative structure of the Association shall consist of the following:
(a) An Annual General Meeting
(b) An Executive Committee
(c) A President
(d) A Secretary
(e) A Treasurer
Article 11
The Annual General Meeting shall be the sovereign body of the Association. It shall consist of all the members of the Association.
VI. MEETINGS OF THE ASSOCIATION
Article 12
1. The Annual General Meeting of the Association shall consist of the members of the Association, individual, institutional, sustaining and honorary.
2. The Annual General Meeting shall:
(a) adopt its own rules of procedure;
(b) elect the President of the Association and members of the Executive Committee;
(c) approve the annual report and the accounts of the Association;
(d) set the rate of membership dues;
(e) assign the right to vote at ICOMOS General Assembly, within the numerical limits laid down in Article 6(b) of the ICOMOS Statutes;
(f) propose candidates for Honorary Membership of ICOMOS;
(g) ratify decisions of the Executive Committee; and
(h) oversee to the execution of the Association's programme.
Article 13 - Quorum
The quorum at the Annual General Meeting of the Association shall be one-fifth of the membership of the Association or represented by proxy. Should this quorum not be reached, the assembly shall be convened again, at the same place, one hour later and its decisions shall be valid whatever the number of members present.
Article 14 – Proxies
The proxy at Annual General Meetings must be in written form and be in the hands of the Secretary before the commencement of the meeting. No member shall hold more than five proxies.
Article 15 – Annual General Meetings
1. The Annual General Meeting shall be convened not later than 31 October in each year. The Secretary shall notify all members of the Association of the time and place of the meeting by email sent no less than 14 days prior to the date of the meeting. All members shall be entitled to attend the Annual General Meeting and to vote and to stand for office thereat. Institutional members shall designate a duly qualified individual to represent them at the Association's Annual General Meeting and vote thereat.
2. The President shall present to the meeting an annual report to members on the Association's activities, and the Treasurer shall present the annual audited accounts.
3. An extra-ordinary general meeting may be called at the request of at least half the number of members of the Association which shall be in writing to the Secretary of the Association. The summons shall be communicated to all other members in writing at least two weeks in advance.
Article 16 – Common Seal
The Common Seal of the Association shall be kept by the Secretary, and shall be affixed only by resolution of the Committee and in the presence of two members of the Committee, one of whom shall be the President or the Secretary.
VII. THE EXECUTIVE COMMITTEE
Article 17 – General Function
1. Between Annual General Meetings the Executive Committee shall be empowered to act on the Association's behalf.
2. The Executive Committee shall be responsible for the day-to-day operations of the Association, for the preparation and execution of the Association’s programme of activities, for the collection and transfer to ICOMOS of membership dues, for the recruitment of members and otherwise for promoting and achieving the aims and objects of the Association.
Article 18 – Composition
3. The Executive Committee shall consist of not more than 7 members elected from among the individual and institutional members of the Association at its Annual General Meeting.
4. A majority of the members of the Executive Committee shall be individual members. Representatives of institutional members shall have been duly designated by relevant bodies.
Article 19 – Meetings
The Executive Committee shall meet at least four times a year.
Article 20 – Elections
1. Nominations for the posts of President and the 6 other members of the Executive Committee shall be called for by the Secretary by circular posted to all members at least four weeks before the Annual general Meeting.
2. All nominations shall in writing and be in the hands of the Secretary at least two weeks before the Annual General Meeting.
3. Each nomination must be signed by the proposer and seconder both of whom must be members of the Association. Persons nominated for office shall consent to serve.
4. The President and members of the Executive Committee shall be elected by open vote at the Annual General Meeting.
5. If insufficient nominations are received for the position of President and/or Executive Committee at the time of the Annual General Meeting, those nominated shall be declared elected. Floor nominations will then called for the remaining positions. If the number of nominations from the floor exceeds the number of vacant positions, an election shall be held. Otherwise, those persons nominated will be declared elected. The proposer and seconder of any such nomination must be a member or a delegate for an Institutional Member.
6. Should the position of President, or a seat on the Executive Committee fall vacant prior to the next Annual general Meeting, the Executive Committee shall in the case of the President, and may in the case of a member of the Committee, elect a successor from among the members of the Association for the balance of the term of office of the previous occupant.
7. Members of the Executive Committee shall be elected for a term of two years. An office bearer – President, Vice-President, Secretary or Treasurer – may serve a maximum of two consecutive terms in that capacity in the Executive Committee.
Article 21 – Decisions of the Executive Committee
The decisions of the Executive Committee shall be taken by a majority vote of members present. The quorum of the Executive Committee shall be four members.
Article 22
The Executive Committee may by written instruction delegate its powers to one or several members of the Committee.
Article 23 – Duties of Officers
1. The President of the Association shall convene and preside over the meetings of the Annual General Meeting and of the Executive Committee, and shall draw up their agenda. The President shall be responsible for liaison between the Association and the governing bodies of ICOMOS.
2. The Secretary shall be responsible for the recording of meetings of the Annual General Meeting and the Executive Committee and decisions taken at such meetings.
3. The Treasurer shall be responsible for the accounts of the Association and an annual financial report of the accounts. He is also empowered to authorise payments on behalf of the Association.
VIII. ICOMOS ANNUAL GENERAL MEETING
Article 24
All members shall have the right to attend the Annual General Meeting of ICOMOS. However, the number of members entitled to vote at the Annual General Meeting shall be limited to seven. The names of those members entitled to vote shall be communicated to the ICOMOS Secretariat not less than one month before the Annual General Meeting. Any voting member may give a proxy to another member of his National Association; however, no members shall have more than 5 votes in addition to his or her own. A majority of the voting members of the Association shall be Individual members.
IX. WORKING GROUPS AND SUB-ASSOCIATIONS
Article 25
For the study of specific problems of a technical, scientific or professional nature, specialised working-groups or sub-committees may be appointed, on the proposal of the Executive Committee, from among the members of the Association. Their operations shall be approved by the Executive Committee. On occasion, non-members of the Association with relevant qualifications may be invited to take part in the work of such working groups or sub-committees.
X. AMENDMENTS
Article 26
These rules may only be amended at a meeting of the Annual General Meeting of the Association. Amendments will be carried by a simple majority. Any proposed amendment to the Rules shall be communicated to members at least two weeks in advance. Any amendment shall be subject to ratification by the Executive Committee of ICOMOS.
XI. DISSOLUTION
Article 27
The decision to dissolve the Association may be taken only by the Annual General Meeting of the Association, by a majority of three-quarters of votes cast, and shall be subject to ratification by the Executive Committee of ICOMOS.
Article 28
In the event of dissolution of the Association, its assets shall be transferred to an appropriate cultural organisation or charity as determined by the General Meeting of the Association, within twelve months, subject to the previous approval by the Executive Committee of ICOMOS.
••• E N D •••